Entry Details (Overseas Clubs) 2012

Entry Regulations

  1. 60 overseas (including IARU) crews will be accepted in total. No composite crews (crews containing members of more than one club) are allowed.

  2. Overseas clubs will be limited to two crews each.

    For reasons of safety, it is strongly recommended that any crew with average age 36 or more (i.e. FISA Veteran B or older) enter the Vesta Veterans’ HOR instead , and in 2012 - for reasons of capacity - any such entries to HORR may be refused.

  3. All those crews which finished in the top 280 in 2011 will be guaranteed a place for 2012, provided that they comply in full with the entry regulations
  4. The closing date for overseas entries will be Friday, 20 January 2012.
  5. All those crews not having a place under 3. above will go into a draw for the remaining places up to a total of 60. The draw will take place on Monday 7 February 2012, and clubs will be informed of the result as soon as possible thereafter by e-mail.
  6. All entries from clubs not affiliated to the Rowing Federations of Great Britain will be treated as Elite.

  7. For 2012, HORR is again offering a special Lightweight category . Given the time of year, the weight limit will not be as for FISA events, but all crew members must be under 73.5 kg. Weighing-in will be required between 1 and 2 hours before Race time.

    Also being offered is the Bernard Churcher (University) Prize , which is open to any University crew whose members are all registered students on the day of the Race.

  8. Insurance - You are required to confirm that your Club has public liability insurance for the equivalent of at least GBP 1m.
  9. For your safety and that of other crews:
    1. All coxes must wear an approved lifejacket or buoyancy aid . This must also be worn during training outings.

    2. It is compulsory that at least one from cox , Stroke and 7 must have good enough English to understand instructions given by Race Officials, and be able to communicate these to the rest of the crew.

      If it becomes clear before the Race that this has not been arranged , the crew may not be permitted to start and may receive a further penalty at the Committee's discretion.

      THIS RULE WILL AGAIN BE STRICTLY ENFORCED IN 2012

    3. Boats in which the cox is lying down in the bow are not permitted in the HORR.
The British Rowing Online Entry System (which used to be called OARA) will again be used for 2012

ENTRY THROUGH BRITISH ROWING ONLINE ENTRY

If you were not registered at the time of HORR 2011, you will need to contact Ms. Sarah Leys at British Rowing via e-mail (sarah.leys@britishrowing.org), with your club details and saying that you wish to enter the Head of the River Race. You will then be set up on the system , and given your log-in information . If you have already been registered in OARA , you may log-in and make your entry at any time . The British Rowing office is only able to help with the on-line system ; any enquiries about the Race itself must be sent to the HORR Secretary.

PAYMENT

The easiest way to pay entry fees is on-line , either at the time that you make your entry or as soon as possible afterwards.

If you cannot pay by this method , please e-mail the Secretary as soon as you have made your entry to ask what other methods are available.

IF THE FEE IS NOT RECEIVED BY 23 JANUARY, YOUR ENTRY CANNOT BE ACCEPTED.

CHILD PROTECTION

It is a condition of entry that all clubs have read and understand the contents of the HORR Welfare Policy and Plan 2012; by submitting an entry a club is accepting its conditions and requirements.

ENTRY : SAFETY

  1. To help with safety , please enter the classification for the approximate level of the crew , where:-
    • A = Expected finish position 1 to 75 ; Crew would expect to finish in top 6 in National Championships
    • B = Expected finish 76 to 175 ; Good club crew - perhaps National Championships standard
    • C = Expected finish 176 to 275 ; Average club crew - might win 3-4 events during a season
    • D = Expected finish below 276 ; Perhaps Novice level

    If in doubt , select the less demanding level to give the crew a more interesting Race and for the safety of other crews . If a crew is given a letter that is seen to be clearly wrong when the results are published , the club may be barred from entering in 2013.

    You may then also choose “Lightweight” if applicable ..

  2. Because the only communication with you will be by e-mail , it is essential that a valid e-mail address is supplied , plus at least one telephone number for emergencies.

    You may well lose your place in the Race if you cannot be contacted quickly.

  3. British Rowing has now put in place a rule that ALL boats must display a standard boat identification. This consists of your club’s 3-letter code, and 3 numerals to identify the boat within the club’s fleet. The 3-letter code (which begins with Z) is obtained from British Rowing when you register for the on-line facility, and it is now compulsory for your boat to carry your club’s letters and a number whenever it is afloat.
  4. Before making your entry , you must arrange to boat from a Tideway club , and identify the club on the entry.
  5. It is essential that if you plan to hire or borrow a boat from a British club , this must be arranged before the entry is made . Entries made without arrangements being in place will be automatically rejected.
  6. Trailers of overseas clubs will not be allowed onto the Putney Embankment on Race day.

By submitting the entry , the person making it is confirming the following:

  1. I certify that all competitors are experienced to a sufficient standard to compete in the Race.
  2. I have read and accept the Regulations relating to the Draw (paragraphs 3 to 5 above), and to Safety . I have read and understand the document “Rules of the Race 2012”.
  3. I accept that there will be little or no refund in the event of weather-related cancellation.
  4. I confirm that all members of any crew entered for the Bernard Churcher (University) Prize are currently in statu pupillari at the university/college concerned.
  5. I certify that this Club and its members have arranged their own insurance cover, including public liability cover of at least £ 1m equivalent.
  6. I certify that this club has read the HORR Welfare Policy and Plan and taken all required action.
  7. I certify that all the competitors named on the BROE entry - and any substitute who may be introduced - are members of this Club which is a member by affiliation of its National Federation.