Notes and Entry Regulations for Overseas Clubs 2018

  1. 60 overseas (including Irish) crews will be accepted in total. No composite crews (crews containing members of more than one club) are allowed.
  1. Overseas clubs will be limited to two crews each.

For reasons of safety, it is strongly recommended that any crew with average age 36 or more (i.e. FISA Veteran B or older) enter the Vesta Veterans’ HOR instead, and in 2018 – for reasons of capacity – any such entries to HORR may be refused

In view of the nature of the course, the character of the Race and safety considerations you are strongly urged to ensure that inexperienced coxes are placed with experienced crews and vice versa. Captains of clubs are responsible for ensuring that all coxswains have appropriate experience and knowledge to undertake coxing on the Tideway; a minimum age of 16 is normally expected.

New for 2018: If weather and/or river conditions are poor, but not bad enough to force cancellation, the Committee may decide to hold the Race over a shorter course, and possibly with fewer crews.

  1. All those crews which finished in the top 280 in 2016 are guaranteed a place in HORR 2018, provided that they comply in full with the entry regulations.
  1. The closing date for overseas entries will beFriday, 9 February 2018 at 1700 GMT.
  1. All those crews not having a place under 3. above will go into a draw for the remaining places up to a total of 60. The draw will take place on Monday 12 February 2018, and clubs will be informed of the result as soon as possible thereafter by e-mail.
  1. All entries from clubs not affiliated to the Rowing Federations of Great Britain will be treated as Elite.
  1. For 2018, HORR is again offering a special Lightweight category. The weight limit is set by British Rowing Rule 2-2-1 a; all crew members must be under 75kg. Weighing-in will be required about 2 hours before Race time.

Also being offered is the Bernard Churcher (University) Prize, which is open to any University crew whose members are all registered students on the day of the Race.

  1. INSURANCE – You are required to confirm that your Club has public liability insurance for the equivalent of at least GBP 1m.
    a) All coxes must wear an approved lifejacket or buoyancy aid. This must also be worn during training outings.
    b) It is compulsory that at least one from cox, Stroke and 7 must have good enough English to understand instructions given by Race Officials, and be able to communicate these to the rest of the crew. If it becomes clear before the Race that this has not been arranged, the crew may not be permitted to start and may receive a further penalty at the Committee’s discretion.


c) Boats in which the cox is lying down in the bow are not permitted in the HORR.



If you were not registered at the time of HORR 2017, you will need to contact British Rowing via e-mail, with your club details and saying that you wish to enter the Head of the River Race. You will then be set up on the system, and given your log-in information. If you have already been registered in BROE, you may log-in and make your entry at any time.

The British Rowing office is only able to help with the on-line system; any enquiries about the Race itself must be sent to the HORR Secretary.


The easiest way to pay entry fees is on-line, either at the time that you make your entry or as soon as possible afterwards.
If you cannot pay by this method, please e-mail the Secretary as soon as you have made your entry to ask what other methods are available.



It is a condition of entry that all clubs have read and understand the contents of the HORR Welfare Policy and Plan 2018; by submitting an entry a club is accepting its conditions and requirements.


a) To help with safety, please enter the classification for the approximate level of the crew, where:-

A = Expected finish position 1 to 75; Crew would expect to finish in top 6 in National Championships
B = Expected finish 76 to 175; Good club crew – perhaps National Championships standard
C = Expected finish 176 to 275; Average club crew – might win 3-4 events during a season
D = Expected finish below 276; Perhaps Novice level

This letter should be typed into the spare text box that forms part of the BROE entry form. If in doubt, select the less demanding level to give the crew a more interesting Race and for the safety of other crews. If you give your crew a letter that is seen to be clearly wrong when the results are published, the club may be barred from entering in 2019. You may then also choose “Lightweight” if applicable.

Please note carefully; the way that GB crews are classified is changing for 2018. You will probably not notice any difference in the way you are given your starting place, but for this year it is very important that i) you submit on-line before the Race the names of all substitutions made and ii) you take care over choosing the right letter A/B/C/D. It will be helpful if you can add a very short note with extra detail – such as “B plus” or “C/D borderline” – but not a list of a crew’s wins and medals.

b) Because the only communication with you will be by e-mail, it is essential that a valid e-mail address is supplied, plus at least one telephone number for emergencies.

You may well lose your place in the Race if you cannot be contacted quickly  

c) British Rowing has a rule that ALL boats must display a standard boat identification. This consists of your club’s 3-letter code, and 3 numerals to identify the boat within the club’s fleet. The 3-letter code (which begins with Z) is obtained from British Rowing when you register for BROE, and it is now compulsory for your boat to carry your club’s letters and a number whenever it is on the Thames.

d) Before making your entry, you must arrange to boat from a Tideway club and identify the club on the entry.

e) It is essential that if you plan to hire or borrow a boat from a British club, this must be arranged before the entry is made. Entries made without arrangements being in place will be automatically rejected.

f) Trailers of overseas clubs will not be allowed onto the Putney Embankment on Race day.

By submitting the entry, the person making it is confirming the following:

  1. I certify that all competitors are experienced to a sufficient standard to compete in the Race.
  2. I have read and accept the Regulations relating to the Draw (paragraphs 3 to 5 above), and to Safety. I have read and understand the document “Rules of the Race 2018”.
  3. I accept that there will be little or no refund in the event of weather-related cancellation  
  4. I confirm that all members of any crew entered for the Bernard Churcher (University) Prize are currently in statu pupillari at the university/college concerned
  5. I certify that this Club and its members have arranged their own insurance cover, including public liability cover of at least £ 1m equivalent.
  6. I certify that this club has read the HORR Welfare Policy and Plan and taken all required action.  
  7. I certify that all the competitors named on the BROE entry – and any substitute who may be introduced – are members of this Club which is a member by affiliation of its National Federation

Dr. Andrew Ruddle
Hon. Secretary
24 Anne Way
Surrey  KT8 2PT