Note to British Captains

SAFETY

Clubs are reminded that the HoRR Committee does not permit boats with front-loaded coxes in the Race.

In view of the nature of the course , the character of the Race and safety considerations you are strongly urged to ensure that inexperienced coxes are placed with experienced crews and vice versa. Captains of clubs are responsible for ensuring that all coxswains have appropriate experience and knowledge to undertake coxing on the Tideway; a minimum age of 14 is normally expected.

The HORR Committee strongly recommends that crews of Veteran B classification and higher should consider entering the Vesta International Veterans’ HOR (26/3/2017) instead and for reasons of capacity any such entries to HORR may be refused.

You are very strongly recommended to ensure that all coxes have watched the video “Coxing a Tideway Head“. It can be viewed online on this site.

DOUBLE USE OF BOATS

Clubs’ attention is drawn to the warnings in the Marshalling Instructions. No allowance will be made for crews arriving late at the start by reason of using a boat twice.

ENTRY REGULATIONS

  1. The Crew Lists must be submitted, via the British Rowing On-line Entry system ONLY by British and Welsh clubs . Scottish clubs must also use on-line entry but – if not already set up – will have to contact Ms. Sarah Leys at British Rowing via e-mail (onlineentry@britishrowing.org), with club details and saying that they wish to enter the Head of the River Race. They will then be set up as users , and given all relevant log-in information. “Priority” information - Crews must be designated “1”,”2″,”3″, etc. – NOT A , B , C …. or I , II , III …. Bearing in mind that many clubs are affected by the Draw, crews should be entered in order of priority rather than status; for example if a Novice crew is to be preferred over a Senior crew for a place , the Novice crew should be crew “1” and the Senior one “2” It is not necessary to provide subs.’ names at this point , but you are reminded that if any are used registration numbers will be required.

Registration – all competitors representing British Rowing and Welsh clubs must be properly registered, and similarly all members of Scottish crews must be registered with Scottish Rowing (British Rowing Rules 3-1-1 & 5-1-1 d).

Scottish clubs only – To ensure that you enter the correct classification, please refer first to the documents on the Scottish Rowing website. To enable confirmation of registration numbers and points, when the entry is made all 9 (or 18 or …) sets of names, registrations and SR points held must be typed into the free-text “Notes” box next to the crew list . This is a condition of entry .

Classification of crews may not be altered after the entries have closed . If a substitution changes the status of a crew after entries have closed, it will be altered to Elite and must be notified to the Hon. Secretary in writing as soon as possible, but in any case no later than one hour before the start of the Race. It is not possible to change a status on-line through BROE.

2. The Committee will not accept an entry form from any Club which it considers to be a subsidiary of or having common membership with another Club already making an entry for the Race . No entries from composite crews will be accepted.

Payment of Entry Fees – The simplest and quickest method is to pay via BROE, either at the time of entry or as soon as possible afterwards . If this is not possible a cheque for the relevant amount , in favour of “The Head of the River Race” – not “HORR”-  should be posted as soon as possible to the Secretary at the address that appears below. An entry is incomplete until payment is received and therefore any entries for which payment has not been received by 27 February run the risk of rejection.

3. Subject to sections 1 and 2 above, and provided that entries complete in all respects are received by the closing date.Should the total entry received exceed 400, third and subsequent entries from school clubs will not be accepted . If the remaining entry still exceeds 400:

a. the first 280 crews in the 2016 finishing order will be entitled to a place in the 2017 Race.

b. all bona fide British Rowing/Scottish Rowing/Welsh Rowing-affiliated Clubs who enter but have no place under (a) will be given one place.

c. All crews who finished below 280 in 2016 and are not entitled to a place under (b) will go into a draw for the remaining places up to a limit of 400.

The Draw for places will be held on Monday 27 February. Those British clubs affected by the draw will be e-mailed on or before 12.00 noon on Tuesday 28 February with the result, and the full Start list will be on the website by noon on Friday 3 March. Therefore if a club is expecting a notification and does not receive one before the Start list is posted, the e-mail address notified with the entry should be checked carefully.

4. Lightweight event
The Lightweight category is again being offered. The weight limit is set by British Rowing Rule 3-3-1 a; all crew members must be under 75kg. Weighing-in will be required about 2 hours before Race time at a designated location. Such crews may not also enter a status event (Elite, Int 1, etc.) but if they fail to weigh-in, or do so overweight, they will automatically default to that “underlying” status – it is therefore important that these crews are entered in the correct category on-line. .

5. No Club may allow any of its places in the Race to be used by any crew from another Club, or allow any of its own crews to row in another Club’s place. Any crew found taking part in the Race contrary to this prohibition will be disqualified, and the Committee reserves the right to refuse entries from any offending Club for ensuing Races for such a period as the Committee may in its discretion decide.

BOATING ARRANGEMENTS

It is essential that before making an entry, arrangements must be made with a Tideway club – as early as possible – via e-mail or letter, their clear agreement obtained and their name notified in the relevant part of the on-line entry. Lists of visiting clubs will be closely checked as entries are received; if this section is left blank , or if the Tideway club named has not given its permission, the entry will be rejected.

INSURANCE

The Race requires that you confirm that your club carries public liability cover for at least £ 1m (British Rowing Row Safe); this is usually incorporated in your club’s general policy, but you are strongly urged to consult your insurers if there is any doubt.

BOAT IDENTIFICATION

It is now a British Rowing rule that ALL boats must display a standard boat identification. It is compulsory for your boat to carry your club’s letters and a number whenever it is afloat, whether racing or not.

CHILD PROTECTION

It is a condition of entry that all clubs have read and understand the contents of the HORR Welfare Policy and Plan 2017; by submitting an entry a club is accepting its conditions and requirements.

PARKING AT PUTNEY

The co-operation of Clubs in this respect has been much appreciated and has enabled crews to boat and disembark with little delay , and to keep traffic flowing along the Embankment . However , only trailers with an official HORR pass may stop for unloading of boats and equipment and must then leave immediately .They will not be allowed to return until a given time . The Committee therefore strongly urges visiting Clubs to make arrangements in writing as soon as possible to boat from Clubs at Chiswick or Barnes , where there is more room than at Hammersmith or Putney . Clubs that require trailer parking permits will receive details in early March.

IMPORTANT – BRITISH ROWING, WELSH ROWING & SCOTTISH ROWING CLUBS AND CREWS

By submitting the entry , the Club’s representative is confirming the following:

  1. I have read and understand the requirements of the BRITISH ROWING Row Safe Code, Rule of Racing 2-3-8, HORR Welfare Policy & Plan and the document “Rules of the Race 2017”.
  2. I have read and accept the Regulations relating to the Draw in the event of over-subscription.
  3. I accept that there may be little or no refund in the event of weather-related cancellation.
  4. I confirm that this Club has Public Liability insurance for at least £1m.
  5. I confirm that all members of any crew entered for either University Prize are currently in statu pupillari at the university/college concerned.
  6. I certify that all competitors are experienced to a sufficient standard to compete in this Race.
  7. I certify that all the competitors named in the on-line entry and any accompanying form(s), and any substitute who may be introduced, are members of this Club which is a member by affiliation of British Rowing (or of Scottish Rowing / Welsh Rowing) and eligible to compete in the class for which they are entered.

Dr. Andrew Ruddle
Hon. Secretary
020 8941 6814
secretary@horr.co.uk
24 Anne Way
Molesey
Surrey KT8 2PT